Catalog Management
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      Import Product Data via CSV, Excel Workbook, or PDF File

      Want to upload a file with your product information? Follow these steps!

      Important: Think of your data file as "knowledge" to educate the AI on your products. Here are a few tips to get quality content from your data! 

      In this article

      Import products into a new catalog

      1. From the left-hand toolbar, click Product Catalogs.
      2. On the top right, click the Import Products button. 
      3. Select Import from File as your Catalog Type.

      4. Name your Catalog.
      5. Click Upload File and choose or drag and drop the file you'd like to upload.

         Important file requirements:

        1. File type must be .csv, xslsx, or .pdf & under 100 MB

        2. File name must avoid special characters

        3. If importing a CSV or Excel spreadsheet: Row 1 must contain column headers, so we can properly map Describely's fields to your data

        4. If importing a CSV or Excel spreadsheet: Product Titles are the only mandatory field, but bring in as much data as you'd like to produce detailed content! 

      6. PDF Uploads Only: Describely will attempt to identify the products in your file and their respective data! 

        Review the Extracted Text, and enter any additional instructions to help the AI bring in the details you need, structured how you need it.


        NOTE: In the next step, the extracted products and their data points will be mapped to your product catalog so you can include them in content. 
      7. Match Describely's fields with your file's fields (or "columns") by selecting the corresponding field from the drop-down menu. If needed, preview the selected column on the far right.

      Need to map multiple columns as keywords or image URLs? You can! To import product images, you must include live, publicly hosted URLs (either one URL per column or multiple URLs separated by commas).

       Note: The SKU field is intended for your internal SKU. If you have additional identifiers or specifications to import that don't match the fields on this page, don't fret! On the next page, you can map these in.

      Important: The Categories and Type fields are intended to support your product taxonomy (like departments, categories, subcategories, etc.). Use the Vendor field for your brand, manufacturer, or supplier names! 

      8.   On the bottom right, click Save and Continue.
      9.   On the next page, you'll see any remaining fields or columns you didn't map to Describely's default fields. Select up to 20 to import, and toggle whether to include them in     content.

      10.   On the bottom right, click Save and Continue. Voila! Your products have been imported to your new catalog.

      Note: By default, products imported through a file will be in a "Draft" status. 

      Now you're ready to jump right into generating content in bulk!

      Stuck? Check out our FAQ on importing product data here. We're here to help at support@describely.ai.

      Add products & additional data to an existing catalog

      Did you know you can import new products via CSV or PDF, even when using a store connector? Try it to create or enrich content for new products!

      To add products or bring in additional data to an existing catalog, you have 3 options based on your needs:

      1.  Overwrite or merge new data for products already in your catalog 

          NOTE: This is the best option to avoid duplicates.
      2. Import all products as new products
      3. Leave out data for products already in your catalog

      Need to revert to a previous content version? Use option 3 to merge in your original import file! This easily resets your catalog back to its original state. 

      Follow these steps to add new products to your catalog:

      1. On the top right of your catalog, click + Add Product.
      2. Select Import From File.

      3. Click Upload File and choose or drag and drop the file you'd like to upload. For PDFs, see step 6 above. 
      4. Choose how you'd like to import product data into your existing catalog. 
        Note: You can merge data for products with the same Title OR SKU.
      5. Click Save & Continue.
      6. Match Describely's fields with your file's fields or columns by selecting the corresponding field from the drop-down menu. If needed, preview the selected column on the far right.

      Need to map multiple columns as keywords or image URLs? You can! To import product images, you must include live, publicly hosted URLs (either one URL per column or multiple URLs separated by commas).

             Note: If you have additional identifiers or specifications to import that don't match the            fields on this page, don't fret! On the next page, you can map these in.

      7.   On the next page, you'll see any remaining columns you didn't map to Describely's                    default fields. Select up to 20 to import, and toggle whether to include them in                           content.

      8.   On the bottom right, click Save and Continue. Voila! Your products have been imported           to your existing catalog.

      Stuck? Check out our FAQ on importing product data here. We're here to help at support@describely.ai.