Describely Catalog View Glossary

Discover these tried and true catalog views to manage your products at scale with ease.

In this article

Important: If Catalog Views are brand new to you, we recommend checking out this how-to article before diving into the recommended views below.

View 1: By missing content or product status

Why this view? If you need to see which products need content generated OR exported/published, these views are for you.

Follow these guidelines to set up a view for products in need of content:
  • Columns: Make sure the Description (or any other field you need to generate) column is toggled on. 
  • Filters: Add a filter for the content field's column and change it to "Empty". This will show you products that do not have that field (either through import or generated by Describely). 
  • Sorting: Sort any way you'd like (for example, "Title: A-Z"  or "SKU: A-Z").
    • If you're following a "first in, first out" approach, you can sort by the Last Updated column in descending order to see your oldest products first. 

Once your view has been saved, you can easily bulk generate  content for these products!

 

Follow these guidelines to create a view for products ready to publish:

  • Columns: Make sure the Status column is toggled on. 
  • Filters: Add a filter for the Status column and select the "Approved" status.
  • Sorting: Sort any way you'd like (for example, "Title: A-Z"  or "SKU: A-Z").

Once you save your view, you're ready to seamlessly export/publish your new content to your store!

View 2: By product type or category

Why this view? If you're a retailer or eCommerce agency who sells products across multiple categories with different content guidelines for each, a product type view will make your work a breeze.

In the example below, you'll see a view for categories "chairs" and "tables".

Here's how to set up a product type/category view:

  • Columns: Make sure the Type column is toggled on.
  • Filters: Add a filter for the Type column and select the product category you'd like to view. 
  • Sorting:  Sort any way you'd like (for example, "Title: A-Z" or "SKU: A-Z"). If you're using a File catalog and want to organize your product categories further, try sorting products by material, model, or other distinguishing attributes you've mapped at the import stage.

Set up as many views as needed for your different product categories. Then, you can generate content in bulk using unique Content Rulesets to meet each categories' content requirements.  

Idea: If you sell products across several departments (for example, each with products from 3 specific categories), you can also experiment with a "department" view filtered to only those 3 categories. 

View 3: By vendor, supplier, or brand

Why this view? Do you manage products from multiple vendors, suppliers, or brands? This view is great if you need to fill in gaps in their product data or generate unique content for different brands.

If you're an agency, use this view to easily manage product content for multiple clients.

In the example below, you'll see views for furniture brands "Merrick Lane" and "Threshold".

Set up your own Vendor view with these guidelines:
  • Columns: Make sure the Vendor column is toggled on.
  • Filters: Add a filter for the Vendor column and select the vendor, supplier, or brand you'd like to view. In the example above, mine are furniture brands "Merrick Lane" and "Threshold".
  • Sorting:  Sort any way you'd like that works best for the task you're working on, or try "Title: A-Z" or "SKU: A-Z". 

Tip: If you have limited product data from multiple suppliers or manufacturers, create a view for each and pull in additional information from each's website with data enrichment.

If you're managing content for multiple brands, use this view in tandem with our brand voice and Content Rulesets features to generate on-brand content in bulk.

View 4: By team member 

Why this view? This view is specifically for larger teams with multiple users managing content in Describely.

In the example below, my team members are "Jess" and "Kyle".

Assignments will be labeled in Describely with the user's first initial (for example, J for Jess).

Here's how to set up your own team assignment view:
  • Columns: Make sure the Assigned column in your catalog is toggled on.
  • Filters: Add a filter for the Assigned column, and select the email of the user you'd like to save the view under. 
  • Sorting: Sort any way you'd like that works best for the task each team member is tackling in Describely. 

View 5: By data enrichment status

Why this view? If you have products with sparse product details, this view is for you!

Here's how to set up a view for products needing enrichment:

  • Columns: Make sure the Enrichment status column is toggled on. If you sell products from multiple vendors, suppliers, or manufacturers, toggle the Vendor column on as well.
  • Filters: Add a filter for the Enrichment column and select "Recommended".
  • Sorting:  Sort any way you'd like (for example, "Title: A-Z" or "SKU: A-Z"). If you have multiple vendors, sort by "Vendor: A-Z" so you can easily enrich each vendor's products in batches.

Having trouble setting up the perfect view? Email us at support@describely.ai, we're happy to help!